Physical Inventory
Finish your yearly parts inventory in record time. Wireless scanning makes counts faster, more accurate, and less stressful.
The Problem
- Physical inventory takes days or weeks
- Manual counting leads to errors
- Paper-based systems are inefficient
- Staff overtime costs add up
- Business disruption during counts
Our Solution
- Complete inventory in hours, not days
- 99.9% scanning accuracy
- Wireless handheld scanners
- Reduce labor costs by 75%
- Minimal business disruption
Everything You Need for Efficient Physical Counts
Bin-by-Bin Scanning
Scan through your inventory bin by bin. Guided steps make sure nothing gets missed.
Offline Mode
Keep scanning even without WiFi. Data syncs on its own when the connection comes back.
Variance Reports
See gaps between what you counted and what the system expects right away.
Mobile Devices
Works on tough Android devices built for the warehouse. Long battery life keeps you going.
DMS Sync
Sends count results to your DMS on its own. No manual data entry needed.
Multi-User
Many team members can scan at the same time. Track progress in real time.
How Physical Inventory Works
Setup
We set up your devices and pull in your parts list from the DMS. Takes about an hour.
Scan
Your team scans each part step by step. The system tracks progress in real time.
Review
Check the gap reports and recount anything that looks off before you finish.
Update
Push final counts to your DMS with one click. Done!
What Our Customers Achieve
3-day counts done in hours — not days or weeks
Scanning gets rid of the costly mistakes from hand counting
Save on labor with faster counts, less overtime, and fewer staff needed
Good counts find and cut shrinkage that hand counts miss
"We used to shut down parts for 3 days to count inventory. With ScanIt Parts, we finished in 6 hours on a Saturday morning. The better accuracy alone made it worth it."Mike Thompson Parts Manager, Thompson Ford
Why ScanIt Parts Leads in Physical Inventory
5-Year Data Retention
Compare this year's inventory against the last 5 years. Some competitors auto-delete data after just 18 months. We never delete your history.
Real-Time Inventory Dashboard
Watch inventory progress live from any device. Zone completion, counts per hour, active scanners, and variance metrics update in real time.
80+ Report Types
3x more reports than the nearest competitor. Variance analysis, employee productivity, bins not counted, lost sales — all exportable to Excel.
Finish and Reconcile Your Count Faster
Inventory Analysis Report
One page shows your whole count at a glance — total pad value, the net difference, an over and under breakdown, parts and bins not counted, and a checklist of issues to review. Many of the figures link straight to the matching report.
Print Barcodes
One unified page prints every label. Pick bin labels or part tags, then print by bin range, changed bins, new parts, or all at once — the separate Print Bin Tags and Print Part Number Tags pages are now one.
Bins Not Counted — Mark as Counted
Clean up added bins you printed but never stocked. Enter a range or use the one-click button, with a live preview of how many bins will be marked before you click. Your real DMS bins are never touched — only bins you generated through Print Add Bin Tags.
Print Add Bin Tags
New bins are tracked by default, so the labels you print show up on the Bins Not Counted report right away. Reprint a bin range and those bins come right back onto the list — no digging to figure out what was missing.
Write-In Bins
Select one or many write-in rows and move their scans to a real bin in one action — the same checkbox and "Change Selected Bin" workflow you already know from the Pad Variance report.
DMS Setup Manual
A downloadable guide with the exact steps to take inside your own DMS — CDK, DealerTrack, AutoMate, Dominion VUE, and Lightspeed — covering what to do before and after the count, plus a reminder that write-ins are keyed into the DMS by hand. Download it from the "?" menu in the dashboard.
Paying $20K+ for Counting Crews?
ScanIt Parts replaces expensive third-party counting services with tools your team uses every day. Daily cycle counting keeps your inventory accurate year-round, so physical inventory becomes a quick verification.
Professional Inventory Service Provider?
ScanIt Parts has a platform built for inventory service companies — multi-dealer dashboards, cross-dealer analytics, crew productivity tracking, and one tool that works across 6 DMS platforms plus Lightspeed for Physical Inventory.
Ready to Transform Your Physical Inventory Process?
See how ScanIt Parts can save you time and money on your next physical inventory.
This service is subject to the Physical Inventory Terms of Service.